Article 1. Mandate
The mandate of the Audit Committee (the "Committee") of the board of directors (the "Board") of the Company is to:
- assist the Board in fulfilling its oversight responsibilities in respect of:
- the quality and integrity of the Company's financial statements, financial
reporting processes and systems of internal controls and disclosure
controls regarding risk management, finance, accounting, and legal and
regulatory compliance;
- the independence and qualifications of the Company's external auditors;
- the Audit Committee shall require the rotation of the audit partner every
five years as required under Section 203 of the Sarbanes-Oxley Act of
2002 and require that the External Auditor provide a plan for the orderly
transition of audit engagement team members;
- the review of the periodic audits performed by the Company's external
auditors and the Company's internal accounting department; and
- the development and implementation of policies and processes in respect
of corporate governance matters;
- provide and establish open channels of communication between the Company's
management, internal accounting department, external auditor and directors;
- prepare all filings and disclosure documents required to be prepared by the
Committee and/or the Board pursuant to all applicable federal, provincial and
state securities legislation and the rules and regulations of all securities
commissions having jurisdiction over the Company;
- review and confirm the adequacy of procedures for the review of all public
disclosure of financial information extracted or derived from the Company's
financial statements, and to periodically assess the adequacy of those procedures;
and
- establish procedures for:
- the receipt, retention and treatment of complaints or concerns received by
the Company regarding accounting, internal accounting controls or
auditing matters, including, but not limited to, concerns about questionable
accounting or auditing practices; and
- the confidential, anonymous submission by employees of the Company of
such complaints or concerns.
The Committee will primarily fulfil its mandate by performing the duties set out in Article 7
hereof.
The Board and management of the Company will ensure that the Committee has adequate
funding to fulfil its mandate.
While the Committee has the responsibilities and powers set forth in this Charter, it is not the
duty of the Committee to plan or conduct audits, or to determine that the Company's financial
statements are complete and accurate or are in accordance with generally accepted accounting
principles, accounting standards or applicable laws and regulations. This is the responsibility of
Company's management, internal accounting department and external auditors. Because the
primary function of the Committee is oversight, the Committee will be entitled to rely on the
expertise, skills and knowledge of the Company's management, internal accounting department,
external auditors and other external advisors and the integrity and accuracy of information
provided to the Committee by such persons in carrying out its oversight responsibilities. Nothing
in this Charter is intended to change or in any way limit the responsibilities and duties of
Company's management, internal accounting department or external auditors.
Article 2. Composition
The Committee will be comprised of members of the Board, the number of which will be
determined from time to time by resolution of the Board. The composition of the Committee
will be determined by the Board such that the membership and independence requirements set
out in the rules and regulations, in effect from time to time, of any securities commissions
(including, but not limited to, the Securities and Exchange Commission and the British Columbia
Securities Commission) and any exchanges upon which the Company's securities are listed
(including, but not limited to, the Toronto Stock Exchange and the American Stock Exchange)
are satisfied (the said securities commissions and exchanges are hereinafter collectively referred
to as the "Regulators").
Article 3. Term of Office
The members of the Committee will be appointed or re-appointed by the Board on an annual
basis. Each member of the Committee will continue to be a member thereof until such member's
successor is appointed, or until such member resigns or is removed by the Board. The Board
may remove or replace any member of the Committee at any time. However, a member of the
Committee will automatically cease to be a member of the Committee upon either ceasing to be a
director of the Board or ceasing to meet the requirements established, from time to time, by any
Regulators. Vacancies on the Committee will be filled by the Board.
Article 4. Chairman
The Board, or if it fails to do so, the members of the Committee, will appoint a chairman from
the members of the Committee. If the chairman of the Committee is not present at any meeting
of the Committee, an acting chairman for the meeting will be chosen by majority vote of the
Committee from among the members present. In the case of a deadlock in respect of any matter
or vote, the chairman will refer the matter to the Board for resolution. The Committee may
appoint a secretary who need not be a member of the Board or Committee.
Article 5. Meetings
The time and place of meetings of the Committee and the procedures at such meetings will be
determined, from time to time, by the members thereof, provided that:
- a quorum for meetings will be two members, present in person or by telephone or
other telecommunication device that permits all persons participating in the
meeting to speak to and hear each other. The Committee will act on the
affirmative vote of a majority of members present at a meeting at which a quorum
is present. The Committee may also act by unanimous written consent in lieu of
meeting;
- the Committee may meet as often as it deems necessary, but will not meet less
than once annually;
- notice of the time and place of every meeting will be given in writing and
delivered in pursuing or by facsimile or other means of electronic transmission to
each member of the Committee at least 72 hours prior to the time of such meeting;
and
- the Committee will maintain written minutes of its meetings, which minutes will
be filed with the minutes of the meetings of the Board. The Committee will make
regular reports of its meetings to the Board, directly or through its chairman,
accompanied by any recommendations to the Board approved by the Committee.
Article 6. Authority
The Committee will have the authority to:
- retain (at the Company’s expense) its own legal counsel, accountants and other
consultants that the Committee believes, in its sole discretion, are needed to carry
out its duties and responsibilities;
- conduct investigations that it believes, in its sole discretion, are necessary to carry
out its responsibilities;
- take whatever actions it deems appropriate, in its sole discretion, to foster an
internal culture within the Company that results in the development and
maintenance of a superior level of financial reporting standards, sound business
risk practices and ethical behaviour; and
- request that any director, officer or employee of the Company, or other persons
whose advice and counsel are sought by the Committee (including, but not limited
to, the Company’s legal counsel and the external auditors) meet with the
Committee and any of its advisors and respond to their inquiries.
Article 7. Specific Duties
In fulfilling its mandate, the Committee will, among other things:
- (i) select the external auditors, based upon criteria developed by the Committee;
(ii) approve all audit and non-audit services in advance of the provision of such
services and the fees and other compensation to be paid to the external auditors;
(iii) oversee the services provided by the external auditors for the purpose of
preparing or issuing an audit report or related work; and (iv) review the
performance of the external auditors, including, but not limited to, the partner of
the external auditors in charge of the audit, and, in its discretion, approve any
proposed discharge of the external auditors when circumstances warrant, and
appoint any new external auditors. Notwithstanding any other provision of this
Charter, the external auditor will be ultimately accountable to the Board and the
Committee, as representatives of the shareholders of the Company, and those
representatives will have the ultimate authority and responsibility to select,
evaluate and, where appropriate, replace the external auditor (or to nominate the
external auditor to be proposed for shareholder approval);
- periodically review and discuss with the external auditors all significant
relationships that the external auditors have with the Company to determine the
independence of the external auditors. Without limiting the generality of the
foregoing, the Committee will ensure that it receives, on an annual basis, a formal
written statement from the external auditors that sets out all relationships between
the external auditor and the Company, consistent with all professional standards
that are applicable to the external auditors (including, but not limited to, those
established by any securities legislation and regulations, the Canadian Institute of
Chartered Accounts and the American Institute of Certified Public Accountants,
and those set out in the "Handbook of the Canadian Institute of Chartered
Accountants" and "Independence Standards Board Standard No. 1");
- evaluate, in consultation with the Company's management, internal accounting
department and external auditors, the effectiveness of the Company’s processes
for assessing significant risks or exposures and the steps taken by management to
monitor, control and minimize such risks; and obtain, annually, a letter from the
external auditors as to the adequacy of such controls;
- consider, in consultation with the Company's external auditors and internal
accounting department, the audit scope and plan of the external auditors and the
internal accounting department;
- coordinate with the Company's external auditors the conduct of any audits to
ensure completeness of coverage and the effective use of audit resources;
- assist in the resolution of disagreements between the Company's management and
the external auditors regarding the preparation of financial statements; and in
consultation with the external auditors, review any significant disagreement
between management and the external auditors in connection with the preparation
of the financial statements, including management’s responses thereto;
- after the completion of the annual audit, review separately with each of the
Company's management, external auditors and internal accounting department the
following:
- the Company’s annual financial statements and related footnotes;
- the external auditors’ audit of the financial statements and their report
thereon;
- any significant changes required in the external auditors’ audit plan;
- any significant difficulties encountered during the course of the audit,
including, but not limited to, any restrictions on the scope of work or
access to required information;
- the Company’s guidelines and policies governing the process of risk
assessment and risk management; and
- other matters related to the conduct of the audit that must be
communicated to the Committee in accordance with the standards of any
regulatory body (including, but not limited to, the Canadian Institute of
Chartered Accountants and the Public Company Accounting Oversight
Board (United States));
- consider and review with the Company's external auditors (without the
involvement of the Company's management and internal accounting department):
- the adequacy of the Company’s internal controls and disclosure controls,
including, but not limited to, the adequacy of computerized information
systems and security;
- the truthfulness and accuracy of the Company’s financial statements; and
- any related significant findings and recommendations of the external
auditors and internal accounting department, together with management’s
responses thereto;
-
consider and review with the Company's management and internal accounting
department:
- significant findings during the year and management’s responses thereto;
- any changes required in the planned scope of their audit plan;
- the internal accounting department's budget and staffing; and
- the internal auditor department’s compliance with the appropriate internal
auditing standards;
- establish systems for the regular reporting to the Committee by each of the
Company's management, external auditors and internal accounting department of
any significant judgments made by management in the preparation of the financial
statements and the opinions of each as to appropriateness of such judgments;
-
review (for compliance with the information set out in the Company's financial
statements and in consultation with the Company's management, external auditors
and internal accounting department, as applicable) all filings made with
Regulators and government agencies, and other published documents that contain
the Company’s financial statements before such filings are made or documents
published (including, but not limited to: (i) any certification, report, opinion or
review rendered by the external auditors; (ii) any press release announcing
earnings (especially those that use the terms "pro forma", "adjusted information"
and "not prepared in compliance with generally accepted accounting principles");
and (iii) all financial information and earnings guidance intended to be provided
to analysts, the public or to rating agencies);
-
prepare and include in the Company’s annual proxy statement or other filings
made with Regulators any report from the Committee or other disclosures
required by all applicable federal, provincial and state securities legislation and
the rules and regulations of Regulators having jurisdiction over the Company;
-
review with the Company's management: (i) the adequacy of the Company's
insurance and fidelity bond coverage, reported contingent liabilities and
management’s assessment of contingency planning; (ii) management’s plans in
respect of any changes in accounting practices or policies and the financial impact
of such changes; (iii) any major areas in that, in management’s opinion, have or
may have a significant effect upon the financial statements of the Company; and
(iv) any litigation or claim (including, but not limited to, tax assessments) that
could have a material effect upon the financial position or operating results of the
Company;
- at least annually, review with the Company’s legal counsel and accountants all
legal, tax or regulatory matters that may have a material impact on the Company’s
financial statements, operations and compliance with applicable laws and
regulations;
- review and update periodically a Code of Ethics and Business Conduct for the
directors, officers and employees of the Company; and review management’s
monitoring of compliance with the Code of Ethics and the Business Conduct;
- review and update periodically the procedures for the receipt, retention and
treatment of complaints and concerns by employees received by the Company
regarding accounting, internal accounting controls or auditing matters, including,
but not limited to, concerns regarding questionable accounting or auditing
practices, as set out in the Schedule attached to this Charter;
- consider possible conflicts of interest between the Company's directors and
officers and the Company; and approve in advance all related party transactions;
- review policies and procedures in respect of the expense accounts of the
Company's directors and officers, including, but not limited to, the use of
corporate assets;
- review annually and update this Charter and recommend any proposed changes to
the Board for approval, in accordance with the requirements of all applicable
federal, provincial and state securities legislation and the rules and regulations of
Regulators having jurisdiction over the Company; and
- perform such other functions, consistent with this Charter, the Company’s
constating documents and governing laws, as the Committee deems necessary or
appropriate.
SCHEDULE
to CHARTER OF THE AUDIT COMMITTEE
GREAT PANTHER SILVER LIMITED
(the "Company")
WHISTLE BLOWER POLICY
Procedures for the Submission of Complaints or Concerns regarding Accounting, Internal
Accounting Controls and Auditing Matters
- The Company has designated the Business Ethics Officer (“The Officer”) to be responsible for
administering these procedures for the receipt, retention and treatment of complaints or concerns
received by the Company regarding accounting, internal accounting controls or auditing matters
in respect of the Company, including, but not limited to, concerns regarding questionable
accounting or auditing practices on behalf of the Audit Committee of its board of directors.
- 2. Any person including employee of the Company or third party may on a confidential and
anonymous basis submit complaints or concerns regarding accounting, internal accounting
controls or auditing matters in respect of the Company by setting out such complaints or
concerns in an e-mail or a letter addressed to the Business Ethics Officer with a legend on the
envelope that indicates that the contents of the envelope are confidential (for example,
"Confidential" or "To be Opened by the Business Ethics Officer Only"). If the complainant
would like to discuss the matter directly with a member of the Committee, the complainant
should include a telephone number at which he or she can be contacted in his or her submission
to the Officer.
All submissions to the Business Ethics Officer should be addressed as follows:
Great Panther Silver Limited
c/o Business Ethics Officer
Attn: Mr. R.W. (Bob) Garnett, CA, ICD.D
Suite 800, 333 Seymour Street
Vancouver, British Columbia V6B 5A6
Canada
CONFIDENTIAL
Or
E-mail: ethics@greatpanther.com
- Any communications regarding complaints or concerns about accounting, internal accounting
controls or auditing matters in respect of the Company submitted by employees to the Committee
will be treated as confidential.
- Any complaints or concerns that are made directly to management, whether openly,
confidentially or anonymously, shall be promptly reported to the Business Ethics Officer. The
complaints will be investigated under the direction of the Audit Committee.
- If the complaint or concern is a serious matter with material impact on, or involving the
Company’s Senior Management, the Officer will report the issue to the Audit Committee of
Great Panther within 24 hours from the time it is received.
- The Officer shall determine what internal resources or professional assistance, if any, is required
in order to conduct a full investigation with the Audit Committee’s approval.
- The Officer shall promptly investigate the complaint and shall report the result of the
investigation in writing, to the Audit Committee at the end of each quarter.
- All whistleblower complaints or concerns must be retained by the Audit Committee for a period
of seven (7) years.
- The Company will not tolerate any termination or retaliation by any person or group, directly or
indirectly, against anyone who, in good faith, makes a complaint, raises a concern or provides
assistance to the investigation.
- The investigation shall not reveal the identity of any person who makes a good faith complaint or
concern and who asks that his or her identity remain confidential.
- Nothing herein shall be construed to protect a person from the consequences of their own
wrongdoing however a person’s self disclosure or wrongdoing that is not independently
discovered through investigation shall be taken into account when considering the consequences
to such person.
- If an employee, officer or director of the Company legitimately and in good faith submits a
complaint, the Company will not discharge, demote, suspend, threaten, harass or otherwise
discriminate or retaliate against him or her in the terms or conditions of employment because of
that activity. However, since such allegation of impropriety may result in serious personal
repercussions for the target person or entity, the employee, officer, or director making the
allegations of impropriety should have reasonable and probable grounds before reporting such
impropriety and should undertake such reporting in good faith, for the best interests of the
Company and not for personal gain or motivation.
- In the event that the investigation reveals that the complaint was frivolously made or undertaken
for improper motives or made in bad faith or without a reasonable and probable basis,
appropriate disciplinary action may be taken.